Cloud accounting is awesome, we all love the advantages of accounting on-the-go.. access your data and financials anywhere anytime. However, with leaps of technology comes risks of security and for many people the nerves of keeping data safe
Here are some great tips on keeping your data safe;
Most cloud-based software now give you the option of two-way authentication, some mandate it to ensure your data is secure. Two-Way authentication places an additional layer of security when you login. This means that in addition to your standard login, you’re required to provide another factor to authenticate your identity. This could be a unique code generated by a separate application, service or device, or something unique to you – like your fingerprint or voice. This reduces the risk of your account being accessed if your password is compromised.
All security conscious cloud software allows users to run activity reports to show who has logged on, when and what they have done. This is a great way to keep an eye for any unauthorized access to your system and also keeps track on what is being done by those with access.
Everything now has a password, pin or unique identifier and keeping track of which password goes with what application can be quite challenging. Many users write their password down and keep it near their computer or use the one password for all their login. Although quite useful to remember password it is quite dangerous and unsafe. It is best to have unique passwords for each application being used and change it every three months or whenever the system requests it. Use a combination of capital, numbers and special characters.
Hacking can happen through people, not just computers. Calls are made to individuals pretending to be IT support and asking for passwords so that they can help you. Remember no one will ever have a need for your password. Another method of hacking is called ‘phishing’ and this happens by email. Often the email will contain links that the hacker wants you to click on. Without training, your staff might give away vital security information via phone or email.
Starting a new financial year on the right foot is as important as ensuring you previous year is closed off. We have spoken to many business who leave monitoring their business until the end of the year and by then it certainly be too late. We suggest to start on the right foot and ensure you have the right path for the year ahead.
Budget: ensure that you have looked at your budget and what your expectation is for the upcoming year. This will allow you to adjust as you go to ensure you are taking advantage of the moment. Don’t be afraid to introduce rolling forecast concepts so that you can track where you are to where you will be finishing
Technology: take time to see how you can work smarter, with the latest applications directly linking to Xero you have a wide range of applications available to you to make the jobs easier. Whether it being a rostering application, collection management or digital archive it is wonders how they can help
Review: don’t be afraid of wanting to review your accounts every couple of months, businesses don’t spend enough time understanding how they are going throughout the year. Our customers take advantage of our periodical health check whether face-to-face over a hot coffee or over the phone, they know where their business is and what they need to change.
Cashflow: along with your budget, forecast your cash position and know early on if you need help managing bills and receivables. You can make changes before it is too late and then miss critical lodgments which incur penalties and interest charges
If you are not getting the right attention from your accountant or bookkeeper speak to us on how we can help you with your business. A chat doesn’t cost anything but can lead to a more efficient way of thinking.
Cash flow roller coaster, saving for a rainy day – chances are you’ve heard of these phrases in relation to business at one point or another. Throughout the year, your business could go through really good times where the cash is flowing in more than you ever thought possible, but then out of nowhere that flow could dry up, leaving you feeling anxious about where the cash is going to come from next.
As stressful as it is to ride the seasonal cash flow roller coaster, it is a part of business – the way to manage it is to be smart when thing are running perfectly so that you’re ready and prepared in leaner times. Seasonal cash flow is a real thing in pretty much every business! Whether you’re a retail shop doing the best business around the holidays or you’re a financial analyst working with businesses around the fiscal calendar, seasonal cash flow affects nearly everyone. Here are some cash flow tips to implement into your business so you can weather any type of storm that comes your way throughout slower periods:
Every business goes through cycles – always prepare for them by staying focused and conservative with spending, even if the cash flow is high.
For any business, cash flow is very important – it’s also one of the things that new or small businesses stress about most often and for good reason! A good cash flow means you have funds when things are slow at the office or when you’ve hit a lull during a certain season.
As a new or small business, it’s real easy to get caught up in the day-to-day operations, which include spending money and earning profit, but it’s even more important to look ahead and track cash flow goals so there’s always a steady stream of funds coming into the business.
Here are three cash flow goals you need to have for your business, starting now:
Creating a cash flow doesn’t happen overnight, but takes careful planning and saving to make it happen. Use these tips to help guide you into positive cash flow!
If you own a business or are in the process of launching a startup, the idea of making a profit is an enticing one – but is it enough to sustain your business over a long period of time? In a word, no.
Sure, profit is something all businesses strive to have and it’s a crucial aspect of any startup, but there’s something many experts would venture to say is even more important to have: cash. Have you ever heard the term cash is king? Well, having money in the bank is one of the best signs of a thriving business – it’s vital that you know the difference between profit and cash if you want to ensure a successful launch of a startup or longevity in your business.
Profit comes in various forms through sales, but that form of money is often tied up with other aspects of the business such as assets, liabilities or even outgoing payments. So is that money truly cash? Not really. Cash in the bank gives you the freedom and peace of mind to grow your business; after all, a profitable business still has the potential to go broke when money is tied up.
Monitor cash flow and make any necessary adjustments as soon as possible in order to begin creating a cushion should you need one – you can easily do this by learning where the money comes and goes in your business. Things to look at include fixed or variable costs, startup or first-time expenses – once you have this you could determine how much you’ll have left over to put away as actual cash in the bank.
Having cash flow means that when your credit is tied up or you have unforeseen expenses, you don’t have to worry as much about closing the doors to your hard-earned business. Managing your money and cutting expenses is one way to start saving that cash for when you need it most!
When you’re searching for a person or service to help out your business, chances are you’re not going to willingly pick someone who’s ‘bad’ at their job – right?
Unfortunately, there’s a lot more to choosing a service or individual than just qualifications and accolades – in some cases, even the most experienced and trained people are just not a good fit with you or your business. Attitude is another key component in finding a positive experience, especially when it comes to a bookkeeper.
How do you know the difference between a ‘good bookkeeper’ and a bad one? When you’re running a business and hire a bookkeeper to manage accounts, you want to rest assured that they are doing the job right! The purpose of hiring a bookkeeper is to help you manage and organise your books – you want your bookkeeper to take control of those financial things you can’t handle or deal with on your own.
A good bookkeeper is one who:
Choosing a good bookkeeper is valuable for your business and can really make a transformation in how you track finances. There’s a major difference between a bookkeeper who’s doing the minimum to balance your accounts and a good bookkeeper who truly understands the impact they have on your operations.
You’ve heard the saying “time is money” and for a new business owner this couldn’t be a truer phrase.
While there are always trial and error situations in starting any business, it’s pretty helpful when those who’ve been through the experience before provide a good amount of insight into what works…and what doesn’t. Why waste precious time and resources when you could start out on the right foot? Sure, there are always things that come up that you need to manage, but here are some of the essential startup tips for your business you’re going to want to implement:
Overall, one of the most important tips is to take advantage of technology and software when you can – it saves time, money and your sanity!
New technology is around us all the time – from doing banking on a smartphone to checking email on a watch, but have you ever thought to integrate new technology into your business? Taking that leap from the traditional way of doing things can be a little scary at first, but in the long run it’s often easier and more helpful for managing a business efficiently. There are plenty of benefits of using online accounting, let’s take a look at some of them now:
Cloud-based accounting software offers so many benefits and really makes owning a business a little less stressful. Software options such as Xero imports bank information directly, making it even more accurate and easy to use!
Just the phrase alone is enough to make business owners cringe – but with some simple preparation and organisation of your records and documents throughout the year, tax time doesn’t have to be so stressful.
Whether you’re doing your bookkeeping by yourself or you have hired an experienced bookkeeper to monitor your accounts, there are a few things you can do to make tax time a little bit easier to manage.
Keep thorough records throughout the year – Don’t make the mistake of throwing receipts, invoices or any other business-related documents out throughout the year. You might need them come tax time! If you don’t, better to be prepared rather than stressing out once tax time rolls around. Not sure what to keep and what you can toss? Ask your bookkeeper for some tips (or just play it safe and keep it).
Know when to call in the professionals – Did you start a business this year or has your business grown? Sometimes it’s best to just let the professionals take over – bookkeepers are a valuable asset for any business as they manage your finances and keep you on track (and organised) throughout the year. That in itself is worth every penny to a busy business owner.
Don’t wait until the last minute – You know when tax time is every year, so don’t wait until the last minute to start preparing. Throughout the year, your bookkeeper can offer tips and suggestions that will make tax time less stressful, not to mention half the work will be done when tax time approaches if you keep your documents, invoices and receipts organised all year long.
Peace of mind – Cut down on clutter around the office and make it easier to communicate with your bookkeeper by implementing cloud-based accounting software into your daily routine. Through cloud-based software, your bookkeeper will have direct access to your accounting program from a remote area, making it easier for both of you to do your job as it grows.
For many, tax time is stressful, but it doesn’t always have to be dreadful. Stay up to date and organised with your files and look to a professional bookkeeper to help you stay focused and prepared at all time!
Bookkeeping in any business is important – but even more so for a small business. Startups and small businesses rely on thorough record keeping early on to ensure there’s enough money to pay staff and provide the necessary inventory to get cash flow moving. Another important factor of learning good bookkeeping at the start? Those habits will continue with you and create a firm foundation to build the rest of the business. Here are essential bookkeeping tips for small business – implement them from the start to increase your chance for success:
These essential bookkeeping tips for small business or startups will help you start out on the right track. Still don’t want to bother with the work yourself? Hire a bookkeeper to maintain your books so you can focus on the important things – running your business!